What the BAFA consulting grant really costs: a calculation example

The known issue: Unclear idea of the actual out-of-pocket share

“Up to 80% funded” sounds good, but says little about what will actually need to be paid in the end. A concrete calculation example creates clarity.

The calculation example in detail

• Consulting value: 3,500 €
• Funding (80%): up to 2,800 €
• Out-of-pocket share: from 700 €

Why the out-of-pocket share can vary

The specific funding amount depends on the individual case — for example, on the actual scope of the consulting and the company size. The calculation example shows the typical range, but does not replace an individual review in the initial consultation.

Practical example: planning certainty before commissioning

A company wanted to know exactly what costs to expect before deciding on AI consulting. In the initial consultation, the expected out-of-pocket share was calculated based on the planned scope of consulting — this provided full cost transparency before the application was submitted.

Frequently asked questions about BAFA funding costs

Is the out-of-pocket share always the same?

No, it depends on the actual scope of the consulting — 700 € is the typical minimum amount for consulting within the stated value range.

Are there additional costs besides the out-of-pocket share?

We discuss this transparently in the initial consultation before an application is submitted.

When is the grant paid out?

The payout is made in accordance with BAFA requirements, usually after the consulting has been completed and proof of use has been submitted.

Is the funding worthwhile even for smaller consulting scopes?

Yes, the funding rate of up to 80% applies regardless of the total amount – even smaller consulting engagements benefit proportionally.

Next step

Take the funding check, or learn more about the BAFA consulting grant.