Industry
Care and social services providers
Social care organisations and care homes are struggling with a heavy documentation workload whilst facing staff shortages.

Typical time sinks
Care and administrative paperwork takes up time that could otherwise be spent with clients
Calls from relatives and the authorities often come outside core hours
Internal policies and procedures are difficult to find when new staff members have questions
Use cases
Not sure where to start?
In our AI consultancy, we look at your workflows together and tell you honestly which use case pays off first.
AI consultancy
bettersorted’s AI consultancy uses a structured process to identify which processes within your business are suitable for automation, and concludes with a concrete implementation plan rather than a mere list of ideas. The consultancy is BAFA-approved and is eligible for up to 80 per cent funding via INQA Coaching.
Matching productAI phone assistant
The AI phone assistant answers incoming calls, records the enquiry and forwards it to the appropriate department.
Matching productAI document search
The AI document search answers questions directly from your own documents — such as manuals, contracts or internal policies — by citing the source, rather than providing general answers from the internet.
Matching productProcess automation
Process automation links recurring workflows seamlessly, from quotation to archiving.
Matching productAI chatbot
The AI chatbot answers questions on the company’s own website — using the company’s own records, not information from the general internet.
Matching fundingINQA Coaching
INQA-Coaching supports SMEs nationwide with an 80% grant for shaping digital transformation – for example, the introduction of AI – with up to 12 consulting days and a maximum grant of €11,520. A programme of the Federal Ministry of Labour and Social Affairs (BMAS), funded by the ESF Plus; coaching vouchers are available until 30/06/2028.
Matching fundingBAFA consultancy funding
The BAFA consulting grant subsidizes management consulting for SMEs at 80% in the new federal states, Lüneburg and Trier (max. €2,800) and at 50% in the rest of Germany (max. €1,750). Applications are possible until 31/12/2026. bettersorted is a BAFA-registered consultant with a focus on digitalization and AI.
Frequently asked questions
Is this GDPR-compliant when it comes to sensitive data?
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Yes, the data is processed on servers in Germany under a data processing agreement (DPA) in accordance with Article 28 of the GDPR.
Will the telephone assistant replace our staff?
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No, he takes calls and passes them on — urgent or sensitive matters are still forwarded to your team.
Is this also suitable for smaller social service providers?
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Yes, the modules can be booked individually and used to suit the size of the support structure.
Is there any practical experience of this?
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An initial project with a social services organisation to automate telephone services is currently underway — we will publish detailed key figures as soon as they are available.
A 30-minute conversation, free of charge.
A 30-minute consultation, free of charge. We’ll take a look at your processes and give you our honest opinion on whether automation is worthwhile.


