automaisa Hub: The central platform for AI automation in the company

Many businesses use multiple separate programs for document storage, automation and search, which do not communicate with each other. Every new tool means another login, another siloed solution – and in the end it is no longer clear where which information is actually stored. automaisa Hub connects these components into a seamless platform.

What automaisa Hub connects in concrete terms

The platform brings together three areas that are otherwise operated separately: Document management, automation of recurring processes and AI-supported search. Documents are centrally captured and processed, recurring tasks automated, and can be found again at any time via search – with source references for each result.

Unified login instead of isolated solutions

A key advantage of a platform over individual tools is unified login: employees sign in once instead of managing separate access credentials for filing, automation, and search. This not only reduces effort, but also the risk of information being lost between systems.

On servers in Germany

automaisa Hub runs on servers in Germany. With every customer, a data processing agreement (DPA) is concluded in accordance with Art. 28 GDPR, and customer data is not used to train third-party AI models – a point that is not a given with many international platform solutions.

Who a platform is worthwhile for

• Companies that already use several individual tools for filing, automation or search
• Companies where it is unclear where which information is stored, because systems do not communicate with each other
• Growing businesses that foresee that isolated solutions will become increasingly hard to manage over time

Practical example: From tool sprawl to a platform

A typical starting point: A business uses one program for document storage, another for recurring email automations, and still searches through documents manually. With automaisa Hub, all three areas run through one platform – new documents are captured automatically, recurring processes run in the background, and search answers questions directly from the captured documents.

By the way: Consulting and guided implementation of such tools are eligible for funding. Through INQA-Coaching 80% of the consulting costs are covered nationwide, up to €11,520. Funding applies to the introduction, not the software itself – the Funding Check shows in a few minutes what is eligible for you.

Frequently asked questions about automaisa Hub

Do I have to replace all existing tools immediately?

No. A gradual transition is common – usually starting with the area that causes the greatest effort, such as document filing or search.

Is automaisa Hub a closed all-in-one solution?

No. The platform combines proven open-source components – for each task, the component that is strongest at it, instead of a single closed system.

Where is our data processed?

On servers in Germany, with a data processing agreement pursuant to Art. 28 GDPR. Customer data is not used to train third-party models.

How does this differ from individual tools for chatbot, phone assistant, or document search?

automaisa Hub is the shared infrastructure on which solutions such as AI chatbot, AI telephone assistant and AI document searchcan run – instead of separate silo solutions, each with its own login.

Next step

More about the architecture on the product page automaisa Hub. For an assessment of your current tool landscape, you can reach us via the contact page.

As of September 2026.